DAp SEMINAR CONFIRMATION TEMPLATE
This is the second email you send to confirm you have booked a date. Replace the ${VARIABLES} by their real-life values.
- Subject:
- Invitation to give a seminar at CEA-Saclay (France)
- CC:
- frederic.galliano@cea.fr.
- CC:
${LOCAL-CONTACT}, if relevant.
Dear ${SPEAKER},
We are pleased to confirm the date of ${DATE}, at 10am, for your seminar at the Departement of Astrophysics (DAp) of CEA-Saclay. Could you provide us with a preliminary title? We will ask you to send us an abstract, about two weeks before your talk.
As we mentioned in our previous e-mail, your talk should last 45 to 50 minutes, in order for the whole event, including questions, to be limited to 1 hour. In an attempt to keep the seminar accessible to all, we kindly ask that you use the first 20 minutes or so to give a review of your field at a level accessible to first-year graduate students and researchers from very different fields of astrophysics and instrumentation.
We will invite you for lunch with a small group, after the seminar. If you have other plans or if you have a local contact at the Department who is organizing things differently, please let us know anytime.
You can find the practical information about your trip and accommodation booking at: http://irfu.cea.fr/Pisp/frederic.galliano/DAp_seminars/instructions_speakers.html. Do not hesitate to ask us for advice booking your trip.
- We emphasize that we can reimburse only up to 150 euros/day (hotel and meals).
- As soon as you have decided an itinerary, send it to us, we will ask our secretary to book it for you.
Looking forward to hearing from you.
Kind regards,
${ORGANIZER}, on behalf of the DAp seminar committee