DAp SEMINAR TRAVEL ARRANGEMENT TEMPLATE

This is the email you send to help the speaker booking his trip. Replace the ${VARIABLES} by their real-life values.

Subject:

Your seminar at CEA-Saclay (France) - ${DATE}$

CC:

frederic.galliano@cea.fr.

CC:

${LOCAL-CONTACT}, if relevant.

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Dear ${SPEAKER},

We would like to check if you have started arranging your trip to our institute. We bring to your attention the following points.

• We can book a train / plane ticket for you, if you send us your preferred itinerary and a copy of your passport.
• We can not book a hotel for you. You have to do it yourself, and we will reimburse you afterwards. You can find a non-exhaustive list of convenient hotels at the following link: https://irfu.cea.fr/Pisp/frederic.galliano/DAp_seminars/instructions_speakers.html#org48ca4b0. Feel free to choose a different one.
• We emphasize that we can reimburse only up to 150 euros/day (hotel and meals).
• We will also reimburse all your bus and metro tickets.

Keep all your receipts.

We expect you to arrive at our lab no later than 9:30am, on Tuesday, to participate to the department's breakfast, before your talk. We remind you that you can find practical information at: http://irfu.cea.fr/Pisp/frederic.galliano/DAp_seminars/instructions_speakers.html. Do not hesitate to contact us if you have any question or request.

Looking forward to meeting you.

Kind regards,

${ORGANIZER}, on behalf of the DAp seminar committee

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